Job Description

Job Description

Job Description

Position Title:

Production Assistant

Organization:

Lufthansa Technik Puerto Rico (LTPR)

Department:

OPS

FLSA Classification:

Non-exempt. Hourly

EEOC Job Category

(5) Administrative Support Workers

Position’s Connections

Position of the direct supervisor

Head of Production

Positions of the direct subordinates

None

Description of the Position

Responsible of providing administrative support to the Head of Production and the Production Managers as well as maintaining the Time & Attendance system of all production employees.

Essential Responsibilities

• Support the accurate maintenance of the Time & Attendance data for all production employees including but not limited to updating SAP with approved leave, absence through sickness, amending clocking errors, and training days.
• Where required maintain the working schedule / roster for production employees.
• Running the required Time & Attendance reports from SAP on a daily, weekly, and monthly basis for Production Managers
• Provide updates to People’s Department on Production Organization Changes
• Support the Head of Production and the production managers with administrative support on an on-going and ad hoc basis.
• Support the staff agency link person with the induction and management of contractors (e.g., lockers, entry passes, tooling, time attendance etc.). together with PD
• Perform control access and bookings of the production meeting rooms.
• Support production managers with the organization of company & team building events.
• Responsible for administrative work such as:

1. Proper PPE control and management inventory.
2. Support of KPIs: meal penalty, utilization, 7th day, etc.

• Scheduling of employees with supervisors.
• Follow up and monitor training with Managers that are up to date.
• Perform weekly capacity report, weekly master file report, weekly manpower report vs Budget.
• Run monthly contracting working hours report.
• Monitoring request for leave absence report monitoring.
• Purchase of supplies, creation of PRs, inventory, receiving and delivering products to employees, bank hours report, less than 80 report, vacation balance reports, etc.

• Other administrative duties as requested by the Head of Production

Education, Skills, and Competencies

• Associate degree in Business Administration or Office Systems. Bachelors preferred.
• Minimum of 2 year of experience.
• Bilingual (English & Spanish)
• Effective oral and written communication skills.
• Ability to follow instructions and user manuals.
• Excellent customer service skills
• Proficiency with Microsoft Office applications, including Outlook, Teams, Excel, and Word
• Proficiency in SAP, desired
• High-level attention to detail, record management, and organization skills
• Exemplary time-management, organization, and prioritization of work
• · Work effectively with diverse groups of individuals including the public, internal staff, and suppliers.

• Good team player and ability to work on their own initiative

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